Schedule Appointments and Manage Bookings Plugin for WordPress

Appointments Booking | WordPress Event Calendar Plugin

Schedule Appointments and Manage Bookings Plugin for WordPress main image

The Booking Calendar plugin allows users to easily schedule appointments through your website.

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The Booking plugin supports multiple calendars, customized booking forms, group booking, calendar sync and a unique online booking experience

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Appointment & Scheduler Booking System

This efficient online scheduling plugin for WordPress offers a self-service scheduling system for 1-on-1 or group appointments.

Perfect for any B2C service like medical practitioners, wellness centers, or consultants, create multiple calendars on the same site, with unique booking forms, calendar owners, and moderation settings for each.

Calendar Booking Views

Easily manage your bookings by blocking out your availability or setting specific dates and times that customers are allowed to book appointments.

The calendar booking system automatically adjusts so customers view the calendar in their local time zone.

Customers can then book appointments automatically, or after moderation by submitting a booking request form.

Showing Calendar Availability and Booked Slots
Showing Calendar Availability and Booked Slots

Customize Your Calendar Booking Form

Booking Form Example
Booking Form Example
The calendar booking form can be customized to include any additional information you may require by adding any number of supplemental fields.

The calendar owner can then communicate with customers before approving their booking based on the information provided on the booking form.

The scheduling form is a handy way to ensure the admin has all the required information before accepting the booking request.

Easily Manage your Bookings

The appointment booking calendar integrates into any WordPress website using shortcode.

Our calendar booking software has a user friendly interface that eliminates the back and forth communication in appointment booking.

View all booking requests on one dashboard, where you can then easily approve, decline, or cancel appointments.

Dashboard Displaying All Booking Requests
Dashboard Displaying All Booking Requests

Schedule Zoom Meetings Instantly

Email message with Zoom link
Email message with Zoom link
Create a meeting in your Zoom account for every new booking.

Schedule up to 100 calls a day and send the direct link to the user that requested the booking.

What happens when a new booking appointment is received?

When a customer submits their booking, the calendar moderator receives an email that includes all the information the customer has submitted on the booking request form to make reservations. Template for Admin Email Notification
Template for Admin Email Notification

Managing your Booking Request

The online booking moderator can then approve, reject or communicate directly with the customer about the booking.

Showing Full Booking Request Details
Showing Full Booking Request Details
All communication uses a discussion form which is attached to the specific appointment, so both calendar moderator and customer can track the conversation until it is approved or declined.

Booking can also be automatically accepted if the calendar is set to accept online booking without moderation.

Complete Tutorial

Overwhelmed? Check our complete guide on how to create and add calendars to your WordPress site.

Read now: How to Create a Calendar Booking System in WordPress

5 Simple Steps to Build an Appointment Calendar

  1. Create your booking calendar and set the moderator emails and session length
  2. Define recurring calendar availability on certain days and hours or specify available days
  3. Define vacation or holiday days – for instance Saturdays and Sundays.
  4. Customize the calendar booking form to include the information you require for each appointment
  5. Embed the dynamic booking calendar on any post or page by using a simple shortcode

Appointment Scheduling With the Appointments Booking Plugin

  • Superb Online Booking Experience – User-friendly online booking software with a modern and customizable user interface. The best alternative for managing online appointments.
  • Calendar Availability Management – Define booking periods using predefined dates in the calendar or repeating days in the week.
  • Manage Session Length and Available Slots – Scheduling options allow you to easily define availability and session length – for instance, three hours duration with five openings.
  • Approve Bookings Automatically or Manually – Book or schedule appointments automatically or moderate each appointment booking.
  • Discussion Thread – If further discussion is needed to confirm the appointment, contact the customer directly from their booking request. All correspondence will be logged with the booking request and is viewable by both the admin and the customer.
  • Pay For Booking – Payment support using WooCommerce or Easy Digital Downloads cart system with 50+ payment gateways. Requires the Booking Calendar Payment Addon
  • Appointment Reminders – Send appointments reminders to both the customer and admin prior the scheduled appointment.
  • Custom Booking Form – Customize your scheduling form using the form builder to gather essential pre booking information.
  • Multiple Booking Calendars – Manage multiple calendars on the same site.
  • Mobile-Friendly – Calendars automatically resize to display on mobile, making it easy to book both from mobile or desktop devices.

Appointments Booking Plugin Related Use Cases

Appointments Booking Plugin Resources

Appointments Booking Features

Please check the user guide to learn more about this plugin

Calendar Management

Slick Booking Calendar – Add calendars anywhere on your site, allowing users to book appointments easily
Multiple Calendars – Supports multiple calendars at the same time with individual scheduling preferences. Each calendar can have its own appointment form, event duration times, moderator, session length, availability period etc
Multiple Spots – Calendars can have multiple spots for each time slot. The Front-End view will display how many spots are available, if any. If the booking is full, it will be shown as blocked
Availability – Bookings include an advanced calendar feature set where you define the exact availability of calendar dates and times that customers are permitted to book. You can also define days off when booking is not permitted within the calendar (for instance, weekends)
Appointment Form – Each calendar has a unique booking form that includes all the necessary information to make bookings. The form is essential for managing scheduling requests and can include any number of fields and can be customized as needed. Also, this scheduling form comes with reCaptcha support
Min hours ahead for booking – For each calendar, you can define how many hours from the current time a user can book a new appointment
Max hours ahead for booking – Likewise, for each calendar, you can define how many hours from the current time a user can’t book a new appointment
Zoom Integration – Create a Zoom meeting for every booking and send the details to the user. Requires a free Zoom account. Learn more: Scheduling Zoom Meetings


Moderation – Bookings can be accepted automatically or can be moderated before acceptance. This setting is available for each calendar
Individual Moderator – Each calendar has a moderator who receives new booking notifications and can discuss booking requests with the customer


Personalized Timezone – The calendar Front-End view is adjusted based on the customer’s timezone
Mobile Support – When a small screen device is detected, the responsive plugin will switch to Day view, which is adjusted to fit small screens and mobile
Multiple Views – Supports Day, Week and Month view on the meeting scheduler
Next available slot – Calendars always load the next available slot for new booking
Shortcode – The calendar can be added to any page or post using a simple shortcode
Ready to Translate – All plugins labels and messages are editable and can be adjusted to any language and terminology in the label settings

User Interaction

Calendar Reminders – Send automatic reminders to the admin and customer before booking events start. Customize how many hours in advance notification emails will be sent
Notifications – Each booking creates notifications for both the moderator and the customer who has completed the booking
Discussion – If moderation is set to “yes”, appointment requests can be accepted, rejected or discussed. All discussions are held within the plugin appointment system, so both the moderator and customer can track them easily
Manual Booking – Manually add bookings from the admin dashboard
Reschedule Appointments – The admin can edit existing booking date to reschedule bookings. Once changed, a notification will be sent to the user
User Time Credit – Add or deduct Time Credit for users to limit the time duration they can book
Multiple Bookings – Allow users to book a few booking slots, the whole day or more at once

WordPress Appointments Booking Editions and Pricing

$39 $69 $119
Multiple calendars support IncludedIncludedIncluded
Appointments form Manager IncludedIncludedIncluded
Booking moderation IncludedIncludedIncluded
Booking notifications IncludedIncludedIncluded
Manual booking IncludedIncludedIncluded
Multiple calendar views IncludedIncludedIncluded
User time credit IncludedIncludedIncluded
Multiple bookings IncludedIncludedIncluded
Mobile responsive IncludedIncludedIncluded
Payment integration Not includedIncludedIncluded
Users have their calendars Not includedNot includedIncluded
Ical sync Not includedNot includedIncluded
Group meetings Not includedNot includedIncluded
Events Not includedNot includedIncluded
$39 $69 $119

WordPress Appointments Booking Additional Addons and Modules

The following list is additional modules and addons which can be installed together with the Booking Calendar plugin and provide additional functionality

WordPress Appointments Booking Plugin Frequently Asked Questions

Please check the user guide to learn more about this plugin

How and where do I see the bookings?

You can see the booking in the admin dashboard under the booking dashboard. You can filter by the calendar to which they were sent. The dashboard includes the options to approve, reject or discuss a booking. You can also modify the date and time for each booking.

Check out our documentation article to learn more.

How do I get an appointment scheduler to show up on my page?

You can embed a simple shortcode which will output the calendar on any post or page. You can also pre-define a booking form for this calendar. Once user tries to book a slot on this calendar your booking form will hover over the calendar.

Does the plugin support multiple calendars?

Yes. You can define an unlimited number of calendars. Each calendar can have its unique booking form, availability timeframe and meeting duration. There are other parameters you can set for each individual calendar.

Can the admin manually add bookings?

Yes. Admin can add booking from the plugin backend. This adds the ability to support customer bookings made by the admin. When manually adding bookings all notification will be sent to both admin and user ensuring the user is also notified about the meeting.

Check out the user guide to learn more.

What type of fields can I include in the booking form

The booking form is totally customizable. You can include as many fields as you need, define which are mandatory and also add a label and description for each. The form generator supports input, textarea checkbox and radio buttons. All can be added and moved by a drag and drop interface.

Does this plugin support appointment payment

Yes. You can restrict bookings until payment is made by the customer. You can define for each calendar how much should be charged per booking.

Can appointments be automatically approved without moderation?

Yes. Our plugin supports both automatic and moderated booking. You can define which behaviour you would prefer for each calendar. When calendar does not have moderated booking the user will receive a confirmation immediately after completing the booking form.

If clients must input payment information at the end of the booking, does the payment go through immediately or can it be held until the booking is approved?

​There are two options:

If booking is moderated then client will be asked to pay ONLY after moderation is confirmed therefore he will not add his credit card information when making the booking but only once booking is approved. When booking is approved an email will be sent to him to pay for booking and if he fails to pay within set amount of time booking will be canceled.

If booking is not moderated then client will be required to pay immediately once making the booking.

WordPress Appointments Booking Plugin Online Demo


WordPress Booking Calendar Plugin Gallery

Booking Calendar Plugin Reviews

  • One of the best

    The plugin is one of the best I ever used. You can tailor the calendar and its options to your needs and it has everything that you may want. They have a very responsive and helpful customer support and I'm a member here for 4 years, having tried over 50 plugins. 5 stars is absolutely not enough! I highly recommend it.

  • Best Booking Plugin

    This super responsive plugin is a great option for customer support and requires almost no maintenance. The ability to create and manage multiple calendars is a life-changing option especially when you have business offices in multiple countries and time zones. Booking is so much easier for everyone with this plugin!

    Daniel P
  • Top-notch

    We use several calendars (beauty salons), each with their schedule. Not only functional, but the calendar looks pretty good too, and is responsive. Five starts

    Ferrara, Tony
  • Great for booking

    After setting the calendar up, we started charging customers for appointments (requires an add-on, worth it). Minimal maintenance required

    Paula Wolf
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