Magento comes packed with plenty of fantastic Ecommerce features to manage a webstore, but unfortunately a multi-user account is not one of them.
It takes many hands to run a business, and the same is often true when it comes to Ecommerce websites. After all, managing an efficient online enterprise is no cakewalk, and sharing the workload of day-to-day operations can be invaluable with maintaining and expanding your website.
But how can store managers get around Magento’s single-user restriction? Easy. Install a multi-user account extension to enhance the capabilities of their Magento website.
What is a Multi-User Account Extension?
Magento maintains incredible popularity as the largest dedicated Ecommerce platform on the internet, largely due to its extensions.
Since Magento is an open-source platform, anyone with the right knowledge can develop extensions that build upon Magento’s basic features. This means that along with the tools released by Magento, there are countless third-party extensions on the market for users to utilize.
These extensions add more functionality to Magento websites, and are usually made to offer solutions for common problems users encounter. Hence the creation of multi-user extensions that go beyond Magento’s single-user account limitation.
Why Use a Multi-User Extension?
By default, a Magento user is the only one who can manage the Ecommerce website they’ve created. This usually leaves them with two choices: either managing the website entirely on their own or sharing their Account with other employees.
Those situations are far from ideal. Here’s what you should do:
1) Avoid the Trouble of Managing a Website Alone
Since most Ecommerce business owners are busy people, they seldom have the time it takes to do everything involved with website management by themselves. From purchasing merchandise, to managing product listings and customer data, there’s a lot of ground to cover.
On the other hand, delegating management tasks is a great way to free-up valuable time and assign jobs to the people who know how to do them best.
That’s where multi-user account extensions come in. They allow multiple sub-accounts to be used alongside the main login, meaning more users to share website responsibilities.
2) Minimize the Danger of Sharing a Single Account
While multiple people can work from the same single account, it’s a risky practice in regards to your website’s security.
With a shared account, every employee who works on your website is granted full control over its most sensitive components. When your newest employees can freely access customer information, or shut down your website completely, a lot of unnecessary risk is created.
However, by implementing a multi-user extension, you can set unique permissions between individual sub-accounts to give specific access to what your employees need, and restrict them from what they don’t.
Finding the Right Multi-User Account Extension
The first expectation that should come with any extension is that it dependably performs a useful service for your website. But the Magento marketplace is expansive, and there are many different extensions that provide similar solutions.
So, when shopping for your Magento extensions, there are a few major qualities that should always be considered:
• Effectiveness of Performance
• Breadth of Features
• Availability of Support
Some extensions aren’t as powerful as others, and some don’t provide many options for customization. Because of this, it’s important to look over the unique features of each extension contending for your attention and make sure they offer everything your website needs.
Customer support is just as important. Some extensions conflict with others, and sometimes an extension runs into problems due to user error or other unexpected hiccups. When this does happen, being able to rely on a strong support network is vital.
On that note, it’s also a good idea to ensure that the extensions you’re looking at are current. Check update logs to see if the developers are still maintaining their extension, otherwise you may end up using outdated software that comes with more frustrations than solutions.
Excellent Multi-User Extension for Magento 1 and 2
For a reliable multi-user extension to pair with your own website, check out this solution from CreativeMinds.
Providing excellent support and a powerful performance, there are two versions of this multi-user extension. A version for Magento 1 and a version for Magento 2. Both provide the same multi-user functionality for their respective Magento platforms, and both are recommended for their reliable service, user-friendly interface, and the intricate control they give Magento website owner’s over their employee’s permissions.
Enables Multiple User Accounts
Users can create unlimited separate user profiles under one Magento account, giving store managers the ability to assign sub-accounts for their employees.
Determine Sub-Account Permissions
Allows store managers to restrict an employee’s access to a single sub-account that has the required permissions to perform their job, while blocking them from tampering with other areas of the website.
Depending on their roles and restrictions, sub-users can be allowed to create orders, track sales, and modify profile information. Managers can also give sub-users of their choice the ability to manage other sub-user accounts.
Send Cart for Approval
Sub-account user permissions can be adjusted to require cart approval from an administrator before purchases can be made. This gives managers the ability to easily oversee employee purchase activity and authorize orders as needed.
Order and Cart Viewing
Store managers are able to look at all cart statuses and order histories across all users, while choosing which sub-accounts have access to the same information. Shared carts can be assigned to sub-accounts as well.
A multi-account extension is the perfect solution for businesses that want to build teams to improve the size and performance of their Ecommerce website. They can come packed with useful management features, and be a huge help when it comes to streamlining administrative tasks.
Because these extensions implement multiple sub-accounts, websites can enjoy the increased manpower they need to grow. At the same time, specific sub-user permissions protect your Ecommerce from internal disruption and eliminate risk.
In the end, a multi-user extension is too valuable a tool for Magento users to ignore when bringing staff into their Magento team, and ensuring they do so smoothly.